Providing users of building facilities with easy and safe transit can be challenging. Most businesses and condominiums recognize the need to modernize this area but realize that they must balance users’ demands with difficult security requirements. In this sense, software access management solutions are able to perfectly fulfill this role.
A surprising number of building facilities managers do not have an effective system to manage their space. Many end up resorting to methods such as pen and paper to control user access. While this is a bit better than no system, it is very inefficient to collect data, keep accurate records or get a lot of insight into the information they have.
With the use of access management software, it is much simpler to solve problems and document results. This helps improve efficiency and, consequently, reduces operation costs. Meet other advantages!
1. Increases productivity and saves time!
Without any kind of system, facilities are often used inefficiently. If there is an event in the venue, for example, long queues will be formed to release the entrance, thus causing discomfort to the guests.
With access management software it is possible to make pre-entries, speeding up the reception of the guests. Not to mention that it is easy to keep track of frequent visitors, which makes the check-in process much faster.
When manual methods are involved, such as paper access control, it is not possible to have a history of data that influences current services or future decisions. Not to mention that service without the use of software requires a lot of manual work that could be better employed in other activities.
2. Provides integration with access control solutions
Digital transformation is completely changing access management. With the use of different technologies, such as Artificial Intelligence, Internet of Things and facial recognition, access control has become simpler and safer.
Currently, digital access-based solutions have generated many benefits for businesses and smart condominiums.
Just for you to have an idea, it is possible to free the entrance of users in buildings and condominiums through personalized invitations, controlled via smartphone. In addition to greater practicality, security and control, these solutions add value to the facility and help reduce costs.
3. Access management software enhances security
Both in companies and in condominiums there are spaces that are common access and others that are restricted. With access management software, you can implement different levels of permission. That way, making your environment much safer.
In addition, you must ensure the protection of the confidential information of your visitors. With the use of software, it is possible to adopt policy in order to ensure that only administrators of your company or condominium and authorized persons have access to this data.
4. Values the image of your business
Causing a positive first impression is essential in the business world. The way you receive your visitors can significantly enhance your brand, giving a modern, sophisticated and professional image.
A quick and easy check-in will ensure the satisfaction of visitors. In addition, when using a digital access solution, such as Access Run, you can, for example, personalize shared invitations with themes that reinforce the image of your company.
5. Improve risk management
If an incident occurs at your facilities, such as a fire beginning, for example, it is essential to have better control of the people who are there. With a paper control, this is almost impossible.
Using a management software, with few clicks you can find out who came in and who left your premises, which can help significantly in the service of firefighters, etc.
As we have seen, there are many advantages in using access management software and modernizing your facilities to adopt modern and innovative systems. Adopting technological solutions is a trend, but very soon it will be a necessity.
In order to modernize your access management, it is necessary to rely on the aid of experienced companies which are able to offer the best solutions, according to your necessity. Contact us and find out how we can help!