Avoiding intruders is a wish of every person who organizes parties. This is because all the details of an event are planned for a certain number of guests and the arrival of more people than expected can cause several disorders. Some examples are delayed queues, overcrowding, lack of tables, food and drinks.
In addition, unexpected people at your party can represent a security risk to all guests. Not to mention that, often, these unwanted participants end up causing confusion and other embarrassing situations.
Technology has been a great ally to prevent intruders and improve attendance at events. Check out the following tips that we have prepared so you don’t have this kind of problem at your parties!
1. Tell your guests that the invitation is individual
Basically, there are two types of intruders: those brought by some of your guests and those who try to invade the party even without knowing anyone.
The first group needs to be treated more carefully, so as not to cause any discomfort to the others present. The ideal is to make clear, before the party, that no one is authorized to take third parties without first asking your authorization. That way you can avoid embarrassing situations.
2. Use digital invitations
Many people still prefer to use printed invitations, but in terms of security, convenience and costs, that is not the best solution.
Commonly, many guests end up forgetting to bring the invitations on the day of the party. The intruders take advantage of this type of situation to circumvent security and enter the event. Often they arrive on the pretext that they have forgotten the invitations and use the names of the hosts, which they discover in conversations with other guests, to impersonate legitimate guests.
To avoid long queues and embarrassments, security guards often end up allowing undue people to enter your party.
The digital invitation, in this sense, is a good tool to keep away intruders. It’s much harder for a guest to forget their smartphone than a little piece of paper. Therefore, there is a decrease in the number of occurrences, and the security guards have more time to deal with people who appear at the event without an invitation.
3. Have a list of all guests as plan B
Although the digital invitation is efficient, unforeseen events can happen. Some guest may be out of battery or have the device stolen or damaged. Therefore, it is important the hosts have a roster of all the guests to deal with this type of situation.
Usually, the digital invitation platform itself generates a list of all the people who have been invited. This list can be accessed on portable devices, without needing to print anything allowing, in this way, the process to be more agile and sophisticated.
It’s worth remembering the importance of having the full name of the guests, to avoid that intruders use common names, like “Maria”, to gain access to the event.
4. Consider the Access Run solution
Access Run offers the first express access solution in the world, to not have more queues and which is also very effective to avoid intruders. With this tool, you can create invitations, customize them and send them to all your guests via smartphone, saving time and money.
In addition, the invitations work as digital keys that serve to release access in gates and turnstiles, only with the use of a smartphone. All this with no need to go through the reception, but without giving up control.
Through the Access Run application, you and the condominium can track the number of guests who have confirmed attendance at the event, and you are notified when they use the key to enter the facility.
To ensure greater security, you can set the start and end times of your party. Access invitations are active only at the configured date and time.
Using the Access Run platform, you’ll be able to avoid intruders, ensure the security of your event, and eliminate queues at your party entrance, which will be a great experience for your guests.
Now you know some measures and an important tool to prevent intruders in your party. How about using digital access in your residence? Learn how to do this in 6 steps. Good reading!