[vc_row][vc_column][vc_column_text]As with businesses, condominium management should also have features that make everyday life easier. After all, as we know, being a syndic is not an easy task. But with the right strategies, duties and responsibilities can be optimized to make the results more satisfying.
If you have come this far, it is probably because you are looking for solutions that help in this busy daily life. Did we get it right? Thinking of streamlining processes for condominium managers, we have listed 7 valuable best practices for optimizing performance. Check out!
1. Keep maximum organization
The first step in good condominium management should be planning and organization. The syndic should see the condominium as an organization, which needs to have all sectors aligned to work effectively.
Thus, maintain a thorough control of the administrative, financial, fiscal, tax, human resources, maintenance and other processes that comprise the responsibilities and duties.
2. Invest in transparent condominium management
To maintain the satisfaction of residents, it is essential that the liquidator be transparent in all his actions. In this way, residents are aware of the activities that are taking place and, at the same time, can be more participative. In addition, the scope for doubt and even distrust decreases dramatically.
Among the best practices for maintaining good communication is to periodically highlight the tasks that are being performed in the condo through relationship channels, such as internal announcements, WhatsApp groups, emails, and bulletin boards.
Thus, the interaction between syndic and residents doesn’t only occur in assembly meetings, facilitating the smooth running of the building.
3. Request feedback constantly
Another important resource for optimizing condominium management is to request constant feedback from residents. After all, it is through the opinions of the owners that the syndic has a basis of perceptions about the progress of the work being performed. At the same time, they are happy to be able to evaluate the services.
From these assessments, if the manager realizes some issues leave a lot to be desired, such as the performance of employees or outsourced professionals, for example, it is possible to create actions to reverse the situation.
4. To have financial control
The smooth running of a condominium depends largely on its finances. Therefore, it is essential condominium management have full financial control over inputs and outputs over the past 3 months to use as a basis for calculating for the next.
Other important practices include having an emergency fund, making at least three supplier budgets, and always requesting invoices and receipts.
5. Hire a condo manager
Condominium management has become increasingly challenging as businesses become more complex. Thus, it is interesting to have the services of a condominium administrator, who offers administrative support to the liquidator, facilitating the execution of all responsibilities related to the position.
However, before hiring, it is necessary to evaluate the suitability of the administration company in the market, its experience and other details that make the choice more assertive.
6. Use technology
Just as technology has come to facilitate organizational processes, there are also several features that favor condominium management. These include electronic security equipment that helps preserve business integrity, and administrative and financial management systems.
7. Pay full attention to access control
To provide more security and convenience to residents, it is recommended to adopt access control solutions that ensure remote control and monitoring, ie, entries and exits of owners, visitors, employees and service providers.
Among the most effective features is Access Run software, an access management innovation that utilizes the IoT concept. Through the cell phone, it is possible to have full control of the entrance. Owners can, for example, manage employees and know in real-time the movement of dependents, all remotely.
In addition, the solution allows you to share access with visitors and guests for events, set different permission levels and register passwords or other security features contained in smartphones. All this with total confidentiality and data privacy.
Did you like our article on how to optimize condo management? If so, then check out our post on access and identity management, 6 serious entrance failures.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][ultimate_icons][/ultimate_icons][/vc_column][/vc_row]
