[vc_row][vc_column][vc_column_text]I’m a syndic, now what?! Condominium management is complex. The duties and responsibilities of the syndic are numerous since he is considered the representative of the tenants, both in court and outside it. In this scenario, it’s not uncommon for those who are suddenly elected to the position to have several doubts about the role.
Whit that in mind we created this post, which brings important good practices for the exercise of condominium management in an efficient and accurate way! Check it out:
Basic assignments of the syndic
Before knowing how to manage a condominium well, it’s fundamental the syndic knows its basic duties, that is, those that cannot be left out of their scope of work. This professional is responsible for all condominium documentation and for responding in court when requested.
But far beyond bureaucratic tasks, the syndic must act as a facilitator of communication between residents, assist tenants in solving problems and look out for the common good.
According to Art. 1348 of the Brazilian Civil Code, the obligations of the condominium manager are:
I – call the assemblies of residents;
II – to represent the condominium, practicing, in court or out of it, the acts necessary to defend common interests;
III – to immediately inform the assembly of the existence of judicial or administrative proceeding;
IV – comply with and enforce the convention, the internal regulations and the determinations of the assembly;
V – to care for the conservation and care of common parts, as well as for the provision of services that interest the tenants;
VI – prepare the budget for revenue and expenditure annually;
VII – collect condominium fees from the tenants, as well as impose and collect the fines due;
VIII – rendering accounts to the assembly, at least once a year and when required;
IX – carry out building insurance.
5 tips for efficient condominium management
Now that you already know what the mandatory duties of a syndic are, which can help you develop your work accurately and avoid sanctions, it is time to know how to practice good management.
See 5 good practices to follow:
1. To know the legislation
The first step in good condominium management should be knowledge of the law. In Brazil, the main instrument that regulates the enterprises is the New Civil Code, in its articles 1331 to 1357. It is from it that the syndic learns, for example, what the rights and duties of tenants are.
Another instrument that must be carefully developed is the internal regulation. After all, it is through this document that conducts, responsibilities and other information that guides the residents are established.
2. Perform the annual building checkup
For a condominium to function perfectly, its structure and equipment must always be maintained. In addition, the documentation and processes must be within the validity to avoid losses.
Therefore, it’s essential the syndic performs the building checkup annually. This involves the structure, equipment and documents that prove the performance of services and also certifications.
3. Invest in internal communication
The lack of effective communication in the condominiums is one of the main responsible for problems of all orders. Therefore, an important tip is to invest in internal communication strategies, which make the relationship between syndics, tenants and employees as harmonious as possible.
There are several means of relationship, such as murals, e-mails, letters and groups on social networks.
We even provide some mandatory notice templates for condominiums, just download and print! To download, click here.
notice templates
4. Be aware of finances
Condominiums work similarly to companies. And, like them, they must keep finances up to date in order to fully function. It is the role of the syndic, therefore, to look after the financial part of the projects.
Controlling cash inflows and outflows and seeking the best cost-benefit in contracting services, for example, brings advantages such as costs reduction and minimizing unnecessary charges, like interest payments.
5. Be careful when hiring employees
People management is also an essential part of a condominium. To keep it working, several professionals are needed, who can be hired or outsourced. Regardless of the hiring model, it’s essential to be very careful when choosing the staff.
Among the valid actions, we can mention: creating accurate recruitment and selection strategies, verifying the suitability of each individual and investing in training.
From what you can see, simple actions can make a significant contribution to the management of the syndic. It’s certainly a position full of responsibilities and that needs efforts. However, with the right strategies, it’s possible to carry out a satisfactory administration.
Was our article useful to you? Want to know more about condominium management? Then read the post about 6 tips on how to manage the condominium garage.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][ultimate_icons][/ultimate_icons][/vc_column][/vc_row]
