The permit for events must be the first concern of every company or professional who wishes to hold a meeting, celebration or festivity. After all, the license is essential to ensure the safety of visitors and also the organizers.
If the company neglects this fact, it runs the risk of being fined and responding in court if any mishap occurs during the party.
But what really is an event permit? What must be done to acquire it? To answer these and other questions, we have prepared this article by unraveling the most important points about the permit for events. Keep reading and check it out!
What is an event permit?
Directly, the permit for events is a document issued by competent bodies that releases the holding of a certain festival, celebration, etc. Every organizer is obliged by law to acquire this license before even announcing the party or starting production at the venue.
Among other things, the permit certifies the safety of the space that will receive a number of people previously stipulated. As mentioned, if the event is held without the acquisition of the document, the provider may suffer penalties such as:
- immediate interruption of the party;
- financial fines;
- judicial sanctions.
That’s why it’s imperative to complete all the bureaucracy and acquire the event permit before any kickoff. Although it’s not so simple, the license can be obtained without great difficulties by following the correct steps.
How to get a permit for events?
Now, check out what are the essential steps you must take to acquire your event license.
Act in advance
As highlighted several times in the text, the process of acquiring the permit for events must begin well before the meeting takes place. And it is not just a matter of precaution, all bureaucratic compliance requires a period of, on average, 40 days.
For example, for simpler events, such as workshops and specific parties, the delay can be up to 15 days. But for larger festivities, such as fairs and exhibitions, the process usually lasts 30 days.
Ideally, you should research about the subject in the municipality, as the length of time may vary from city to city.
Check and have the required documents on hand
Logically, the release of the permit for events requires the correct presentation of the mandatory documents. But you need to be aware, as the type of document required will depend on some factors, such as:
- event model to be held;
- expected number of people;
- age group of the public;
- type of space;
So it is interesting that you already have this information defined before looking for the competent bodies to apply for the license. However, regardless of the variable factors, some documents will always be mandatory:
- copy of the information about the event to the Military Police and Fire Department in the region;
- detailed contract with the safety provider hired for the event;
- responsibility of the organizers;
- site safety technical report..
Request the permit from your city hall
With all documents in hand, and working in advance, the final step is to apply for the permit for events with the local city hall.
Attention: the municipal government to be contacted is that of the city where the celebration will take place and not that of the company or organizer.
The good news is that you can make this request through the websites of city halls. Several capitals in the country already offer this convenience to citizens. But this doesn’t happen in all communities, so it’s necessary to inquire about availability.
What laws should you be aware of before starting to prepare your event?
Although the issuance of the permit is made by city halls, some federal laws may interfere with the organization of your event. It is worth being careful with that.
Law No. 10,098
Also known as the Accessibility Law, this standard establishes the criteria for easy access to people with reduced mobility or people with disabilities. Basically, it requires that the space is adequate to receive people who fit these characteristics.
Law No. 6,533
Law No. 6,533 refers to the hiring of artists to perform at events and shows. The organizer is obliged to hire people who are registered with the Ministry of Labor, whether physical or legal, with the completion of a prior contract.
These were the most important steps for you to get your event permit correctly and without major difficulties. In order not to take risks, it is interesting to work with tools that facilitate not only the organization of the bureaucratic part, but also the practical issues of the event. Thus, you ensure that the festivities happen in the best way and bring the expected results.
Now that you know how to run your event correctly, how about defining what type of invitation you will use?